Solutions for managing knowledge as content & print

Key info for users and decision makers for Xerox DocuShare and ABBYY recognition products.

 

Using DocuShare’s Lifecycle Manager

Once DocuShare is installed in most accounts, the most add-on activity we usually see is purchasing more RWM CALs so more people can participate in collaborating over their documents.  Most businesses also eventually want some form of governance over access to the content through the use of permissions and to delete certain content when it's old and/or no longer useful or even risky to retain due to possible legal discovery processes.  For a quick, heavily illustrated, three page summary of Lifecycle Manager, click on Using DocuShare’s Lifecycle Manager.

What does a Lifecycle Manager policy look like?

http://www.criteriafirst.com/articles/Edit_Lifecycle_Manager_Policy.pdf

What does a Lifecycle Manager report look like?

 

For more information look to DocuShare Lifecycle Manager in our store where you'll find a brochure. 



Panasonic KV-SSM100 Network Scanner Adapter

Here's an interesting product for converting your new or current Panasonic desktop scanner into a network scanner.  The Panasonic KV-SSM100 is based on a single-purpose Intel i5 powered tablet that you connect via USB 2 or 3 to your scanner and then network via Ethernet or wireless for access to your office and the Internet.  You can place it on a table or mount it on the wall for walk up access to scanning to shared folders, FTP sites, email, fax, and to Android phone and tablet devices.  It is housed in a tough case to withstand abuse and has a 7 inch screen where you define how you want to scan and deliver your documents.  It allows you to select all the features you'd normally choose from your PC interface when scanning and has some image clean-up features.  Output supports various image formats including searchable PDFs.

I'd communicated with some folks from Panasonic about this to see if it provides pass-through mode for TWAIN scanning, such as you'd do with FlexiCapture to submit batches for scanning.  It does not, so you'd be converting your scanning from a PC to the network when using this device.  Funny how they left that out.  The retail price of this unit is $4,563.  This is a new product and it doesn't seem to have settled on a street price yet.  Our price can be found here in our store at KV-SSM100.  Panasonic makes great scanners, but they haven't forayed into network scanning before.  This is their one-size-fits-all solution and it makes sense for mid to high level production scanners or a leftover scanner no longer in full use.  This adapter is locked in to work only with Panasonic scanners as it lists support for only those noted in the Panasonic KV-SSM100 User Guide.pdf which you can find and download at the bottom of the linked page.

We have a category for Network Scanners in our CriteriaFirstWare store.

 

Content Encryption option for more secure content

It's possible that someone could break in and download everything in your document repository and dig through it on their own server.  To prevent that, Xerox had created the Content Encryption add-on for those who want or need it.  The cost for this option is $7500 and requires you to have DocuShare Enterprise, so that could amount to an upgrade for you.  Xerox has published a white paper on DocuShare security options as an overview to securing access and use of documents in DocuShare.  I recommend this for your review and also remind you that DocuShare 7 as a new Permissions Reports feature that I'd written about in a previous newsletter.

DocuShare Content Encryption enhances site security by providing automatic content encryption of all uploaded documents.  Content Encryption encrypts all documents uploaded to the site.  Documents uploaded and stored on the site before you enabled Content Encryption, remain unencrypted.  The level of encryption employed by this add-on requires Xerox to register each Content Encryption add-on customer with the US federal government.  I guess they're wondering if you're hiding something.

To access the Xerox white paper on DocuShare Security, go to White-Paper-DocuShare-Security.pdf

 

Coming soon ...

ABBYY FlexiCapture 12

ABBYY Recognition Server 5

 

There are several new scanners out from Panasonic, Fujitsu, Kodak, and others that may interest you.  Rather than draw your attention to a particular scanner of the month, just contact us and let us know how you intend to use the scanner and we'll help you pick the right one and take advantage of any promotions or sales currently in force.  As always, we have great prices on our scanners. See them at our online store for models suitable for your needs.

If you're looking for a new scanner, be sure to shop with us for really good prices and the best side-by-side comparison page anywhere.  You'll find this and our unique application enablers for DocuShare and ABBYY products on our CriteriaFirstWare site.

If you find this to be a good source of information, then forward our newsletter or links to others that could benefit.  We'd like to add them to our list, so click our sign up button and tell us what you'd like to know more about.