Key information for both users and decision
Xerox DocuShare and ABBYY recognition products.
Drawing for Fujitsu ScanSnap S1100 portable
you're interested in telling us more about the
current status of your DocuShare site, we'll reward
you by entering you into a drawing for a
Fujitsu ScanSnap S1100. You'll want to stuff this
into your PC bag to scan and copy while on the road.
It comes with a nice bundle of software for scanning
business cards and converting paper to Word, Excel,
and PDFs. It runs from the power of your USB cable,
so you can use it while waiting for a TSA pat-down.
To enter the drawing, just click on this link to
fill in a
DocuShare Usage Survey on our server and tell us
how you're currently using DocuShare and what more
you'd like to do with it. Feel free to add comments
indicating you have questions or would like advice
about DocuShare. The drawing will be held on
Groundhog Day, so all entries much be in by February
1st. Our newsletter list is
pretty small and most won't participate, so your
chance to win is pretty high. Incidentally, you'll be
DocuShare eForm for this.
DocuPage price reduction
sale is over, but we've reduced the price permanently
to $99. There won't be an annual support and
maintenance program for it as we don't intend to add
new features. It's a simple, entry-level means of
viewing images and PDFs to title and tag them with
standard DocuShare metadata to upload to a
collection. You may find it suitable for several
users' purposes. If not, DocuPage Pro
has a much greater feature set. You'll find the
information you need to compare the two in our online
DocuShare support notice
Effective with the
general release of DocuShare 6.6 on September 6,
2011, DocuShare releases earlier than 6.0.1 will no
longer be supported. Maintenance for DocuShare 6.0.1
will end 90 days after the release of 6.6 (December
15, 2011). This means that while DocuShare Customer
Support will provide information and guidance on any
problem you may have with DocuShare 6.0, the
resolution of any system compatibility issues will be
to upgrade to a more current version of DocuShare. No
patches or updates will be issued for version
DocuShare 6.0.1 (or earlier) after December 15, 2011.
How To Upgrade to DocuShare 6.6.1
Xerox' DocuShare Knowledgebase has a short overview
to guide you in
upgrading to the latest release of DocuShare.
This is a good basic outline, but be sure all other
factors are taken into consideration that may be
unique to your environment.
Using Recognition Server's Indexing Station to
capture and export data
By implementing an export script with the Indexing
station you can allow one or more users to view
documents after they've been OCR'd and click on
words, numbers, and phrases to fill fields to export.
It's very easy to set up one or more document types
in the Indexing tab of the workflow and set up the
fields you want to capture. When documents are
processed, they are sent to the indexing queue where
they are presented to authorized users who then click
and select their way to filling out the fields with
the necessary information to categorize and index
them. It's easy to switch from one document
type to another with its unique set of fields.
Once the document's fields are filled in, the page is
accepted and the next document is presented for
processing until all are finished.
The output script determines how the data is written
to a file. If we export a CSV file, we can use
DAVupDoc and create a template to determine
precisely how and where that document is to be filed
in DocuShare. If you're not exporting to
DocuShare, you can write more complex scripts or
programs to process the data or wrap the data in a
script to upload to other systems. Of course,
you can import the CSV to a database and handle the
document any way you like.
How does this compare to FlexiCapture?
Recognition Server's indexing is a manual process of
filling in the fields made easy by clicking on the
data (e.g. invoice number) or selecting a string of
text (e.g. vendor name). FlexiCapture fills in
the fields for you and can apply validation rules to
make sure the data is suitable, rules such as
checking against data type and regular expressions.
FlexiCapture generally doesn't require export scripts
to generate useful output. If most of your
documents require data capture, you should probably
be using FlexiCapture. If you want guidance for
this, please call or write and we'll be happy to
provide expert advice. We can also demonstrate
how Indexing and autofiling work with the
ABBYY Recognition Server Indexing Station.
Changes in the world of scanners
Fujitsu has discontinued their fi-6140 and fi-6130
desktop scanners and introduced a new fi-6130Z which
has the same 40 PPM speed of the fi-6140. The
fi-6230Z is a combo sheet-fed and flatbed scanner.
They now include their ScanSnap interface and
features along with a Scanner Central Administration view and alerts for
monitoring and managing all your Fujitsu scanners.
The new VRS 5.0 is included to enhance image quality
after the scanning has been performed.