Solutions for managing knowledge in content & print

August 2013 issue:

Access Formatta eForms upgrade with improvements
DocuShare 6.6.1
Update 1
DocuShare Mobile Client available at no cost
FlexiCapture 10 Release 6
FlexiCapture Invoice Accelerator Basic
DocuShare 6.X hover highlighting
More granular document routing escalation
Using the DocuShare Trashcan

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Key information for users and decision makers regarding

Xerox DocuShare and ABBYY recognition products.

Access Formatta has officially released version 8.5.0 of the Formatta Electronic Forms Management Suite

Formatta Electronic Forms Management Suite 8.5.0 provides new functionality:

  • DocuWare ECM Connector in E-Forms Manager
  • Support for capturing graphical signature with Wacom LCD Signature Tablet STU-500 in Designer & Filler
  • Dynamic ComboBox Form Field in Designer & Filler
  • Graphical Annotation Bitmap Form Field in Designer & Filler
Important Required Update - DocuShare 6.6.1 Update 1

IMPORTANT: Update 1 is a required update for all DocuShare 6.6.1 servers. All future patches and updates will have DocuShare 6.6.1 Update 1 as a prerequisite.
See the Release Notes for a list of fixes included, files overwritten or changed, and additional information about this update.
This update adds a new feature, the DocuShare Mobile Client Connector to the DocuShare Server. Refer to the Enabling the Use of the Xerox Mobile Client for DocuShare guide for more information.
NOTE: New Language Packs for Update 1. If your DocuShare site uses language packs there are new language packs for use with DocuShare 6.6.1 Update 1. Please install the appropriate ds661-b194_ language packs for your site. Download the language packs from
NOTE: DocuShare Lifecycle Manager and DocuShare Print and Email Add-ons have new updates and language packs for use with DocuShare 6.6.1 Update 1.  Install the updated add-ons and their respective language pack enablers after installing DocuShare 6.6.1 Update 1.  Download the updated Add-ons and language pack enablers from
CAUTION: Backup DocuShare before installing any updates, patches, or hot fixes.

Xerox’s DocuShare Mobile Creates Virtual Office for On-the-Go Employees

Access DocuShare with this efficient and productive app for your iPhone or iPad.

  • Securely access and navigate DocuShare collections
  • Do full-text search of collections and sub-collections
  • Quickly find, view, and share content stored in DocuShare
  • Print documents from wherever you are
  • Email the original version of a document

Read Microsoft Office documents on your iPhone, iPad, or iPod Touch.

You'll need to first download this to an iPad to read the terms and conditions, which I recommend you do.  Other related articles:

Xerox’s DocuShare Mobile Creates Virtual Office for On-the-Go Employees

DocuShare Mobile Lets You Work Anywhere

To download the iPhone/iPad app, go to the Apple Store and search for Xerox.  It doesn't show up for DocuShare for some reason.

FlexiCapture 10 Release 6 was released June 13

New Features ...

  • New technology version
  • Open PDF files on WEB stations
  • Tools for UI Customization
  • Import from email: save sender's address and subject
  • Update Document Definition based on XFD file
  • Export to SharePoint 2013

Improvements include ...

  • Document Definition Editor
  • Empty value in the list of allowed values
  • Batch information selection in verification batches view
ABBYY FlexiCapture Invoice Accelerator Basic

This is now available for download and evaluation from 

You'll need to request a trial license for this.

More info:

DocuShare 6 - Highlight Feature has a nice write-up on how to make the line for your collection or document highlight as you hover over it.  This is really useful for widescreen views where you have trouble tracking the properties or check-out and check-in icons at the right of your title.

Document routing with a sense of urgency

Document routing should escalate issues by the hour and perhaps the minute rather than just by day? What if something requires faster turnaround and tighter deadlines than day by day? If you'd like to customize your site for this, contact us for more information.

Using the DocuShare trashcan

DocuShare's trashcan works like a backup system in that you determine how long to retain deleted documents before marking them as expired. The date indicate x days since deletion. If 30 days seems about right, then you can set expiration to 30 and the Admin Home > Content Mgt > Trashcan section will let you expunge (delete them for good) the expired content. You can also set up a scheduled event to run nightly or weekly to use the /Xerox/docushare/bin/dstrashcan utility to expunge expired documents and other content so that it does clutter up and wait for you to do something about it. If you think someone will notice that they'd deleted something within 30 days that they'd like to recover, then 30 days is about right. If you have personal trashcans turned on under Site Mgt > Site Configuration, then you're expecting users to clean up after themselves. Good luck with that.

You'll find details on more document management products in our online store at:

Criteria First, Inc. is a value-added reseller for ABBYY, Xerox DocuShare, and various other manufacturers.  We're located in Carrollton Texas and can be reached at 972-492-4428 or

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