Key information for users and decision makers
Xerox DocuShare and ABBYY recognition
Is ABBYY's FlexiCapture Invoice Accelerator Basic right for you?
We're pleased to see this offering from ABBYY, but it's the first of
several offerings coming this way and this is first one is not very
sophisticated. To begin, invoices must be limited to one page for the
Invoice Accelerator to work. Also, no line items capabilities are available
yet with this offering. You can, however, extend the features once you
license the software, but ABBYY wouldn't support the offering at that point.
Your ABBYY VAR may, but not ABBYY. Some nice features include a simple
approach with very few embedded scripts you'd have to learn in order to
extend and it uses external variables lists in text files for vendor lookups
for verification processes. Of course, FlexiCapture offers database lookups,
too, but you'd want to implement a picklist tool to add or change the list
whereas text files are easy to alter. That's your choice. If you want more
sophisticated capabilities and don't care to wait for ABBYY's next edition
for invoice and purchase order support you could just call us and we'll
suppport your multi-page invoices and POs and implement either text or
database driven lookup tables for you.
This is now available for download and evaluation from
You'll need to request a trial license for this.
FlexiCapture 10.5 Release 6 is now available
release of FlexiCapture now retains information from email such as sender
name, subject line verbiage, and date & time which can be retained and used
in processing. A key advantage to this is when invoices have highly stylized
company names or just logos that can't be recognized as text which make it
difficult to determine who the sender is, you can now do a lookup against
the sender of the email, perhaps stripping out the company's domain name.
Again, this reduces the hands-on processing for the invoice in having a user
key-in or select the vendor from a long list of possibilities. Another use
may be in returning a document to the sender that's not in an image based
format, such as a Word or Excel document.
For more information on the
latest release notes or to download this to upgrade your current
installation, go to http://www.abbyydownloads.com/fc10
IT Tip of the Month
Are your users always forgetting their initial password? Use
"incorrect" as the default password and then have your system make them
change it for further use. If they forget and enter something else the
system will tell them, "Your password is incorrect". Fewer calls for you. (yes, this is just a joke)
Xerox Last Chance for Free Advance Exchange Warranty on two very good desktop scanners
Take advantage of the free three-year Advance Exchange Warranty with every
purchase of a Xerox DocuMate 5445 or 5460. Offer ends Sept. 30, 2013.
- 45ppm / 90ipm at 200 dpi (5445)
- 60ppm / 120ipm at 200 dpi
- Reliable paper feed mechanism with double-feed prevention
- Convenient 75-page ADF capacity
- Batch scan mixed paper and hard cards
- Energy saving and instant-on use of LED technology
- Great software
bundle including Nuance PaperPort, OmniPage Pro, and PDF Converter and
Visioneer software for easier use and sharper images.
Will ABBYY's SharePoint iFilter work in the 2013 edition?
No. Not yet, anyway. None of the existing iFilters in SharePoint 2013 may
be replaced. Microsoft cites
they don't allow that to assure the overall stability of the system. So,
finally Microsoft acknowledges the need to index PDFs and they take steps to
lock out all other players that could bring additional functionality to
their systems by adding ...
- capture of annotations (sticky notes and
- preservation of bookmarks,
- capture of text in form
- capture of embedded XMP metadata,
- and submission to OCR/ICR
engines for conversion and data capture.
ABBYY has been speaking with Microsoft about opening the door for
products like Recognition Server. If this is an area of concern to you, be
sure to let Microsoft know. Meanwhile, ABBYY is preparing a way to address
this with their next major release of Recognition Server 4 due in January
ScanSnap iX500 scanner with wifi interface to your smartphone.
Scan directly to your smartphone and take the image on the road with you or
send it to others. This could be great for expense reports as our experience
in snapping photos of documents and receipts is generally disappointing.
Maybe a mobile scanner isn't such a bad idea after all. We have several
models that are powered by the USB connection and fit nicely in your PC bag.
See everything the ScanSnap iX500 has to offer, visit
Report distribution made easy
This is the easy and straightforward way to address your daily distribution of
reports. Here are a couple of screenshots showing how this is set up.
Content Rules comes with 10 CPX (power user) CALs for creators of rules and
shared workspaces. Shared workspaces are like My DocuShare, but for teams to
collaborate on projects.
Click here to download the
DocuShare Report Distribution write-up with illustrations.
The best way to
handle documents that require signatures in most cases is by using
electronic forms, especially if there's information you require of another.
Having fields and integrated signature capability is ideal. There's an
update to DocuShare's LiquidOffice based eForms module called APA for
Autonomy Process Automation. It works more smoothly in most environments
than the version you may now have, so contact your DocuShare Value-Added
Reseller or Xerox sales rep for more information.
We also sell Access
Formatta which now supports Wacom signature pads for "wet" signatures on
eForms. We sell both Formatta and Wacom pads, so call if you'd like more
You'll find details on more document management products in our
online store at:
Criteria First, Inc. is a
value-added reseller for ABBYY, Xerox DocuShare, and various other
manufacturers. We're located in Carrollton Texas and
can be reached at 972-492-4428 or firstname.lastname@example.org