Solutions for managing knowledge in content & print

November 2013 issue

DocuShare Updates and Patches
Improving DocuShare Windows Client performance
New Fujitsu ScanSnap SV600
Section 179 savings end this year
Inventor of the barcode dies 
ABBYY White Paper on transaction processing
Access Formatta releases v8.6.0
FlexiCapturing to Excel with finesse
Detecting & OCRing unsearchable PDFs
SharePoint cost expectation setting
Buyers Lab awards for 2013


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Capture data and store your documents in DocuShare.

Scan books and other matter with bindings.  ABBYY Recognition Server can separate the pages when you OCR them for output as Word or PDF.


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DocuShare Updates and Patches

DocuShare 6.6.1 Update 1 Hot Fix 18
Fixes: "Recipient Approved" event emitted by a non-approving user in an approval workflow. (A much more subtle problem than those of the Obamacare site.)  There are also upgrades to the IDOL engine that are beneficial to large sites running two or more indexing databases.

Improving DocuShare Windows Client performance

I've found a couple of settings you can change that seem to make a big difference to me when I use the Windows client. I'd found that my ability to open the large collections dropped from 6 to 8 minutes to about a minute or less using both of these settings.

Here are the changes try:

Open the DocuShare Client properties by right-clicking on the icon in the tool tray, clicking the Display tab and change the option to "Retrieve on the title when large Collection of 500" (or whatever the setting is) to 50. Click OK. You'll see that the properties for Owner, Modified [date], and Size for the items in the collection will display "Retrieving..." if you sit there and watch as they fill in. Most users won't care about that, so they'll just navigate on to where they want to go.

For the second setting you have to hold down the shift key and then open the DocuShare Client properties by right-clicking on the icon in the tool tray, followed by clicking the Explorer tab, and then check the box in the View control section for "Disable hierarchy cache". Click OK.

I don't find it necessary to restart the computer for these effects to take place. It apparently saves time opening large collections when it doesn't save the contents and metadata for the collections being opened. I think this also disables the elusive cache-ahead feature where it reads the contents of all the subcollections so that navigating into them is a little faster. I see no negative effect of this, but I did get prompted to log in several times and then that ceased. If you have the Logon Method on the General tab set to either "Integrate with Windows logon" or "Use single password to log onto all accounts", then they should never be prompted to log in.

New Fujitsu ScanSnap SV600

The ScanSnap SV600 Contactless scanner provides a new perspective on document scanning. Easily scan newspapers, magazines, documents or books directly without cutting or damaging them.  Here's a short video.

Section 179 savings evaporate at the end of this year

Section 179 of the 2013 IRS tax code allows businesses to deduct the full purchase price of qualifying equipment and/or software purchased or financed during the tax year. That means that if you buy (or lease) a piece of qualifying equipment, you can deduct up to the full purchase price from your gross income. It's an incentive created by the U.S. government to encourage businesses to buy equipment and invest in themselves.

The 2013 Section 179 tax deduction limit for equipment financing is up to $500,000. This amount is scheduled to decrease to $25,000 in 2014.

Norman Joseph Woodland, inventor of the barcode dies

September 6, 1921 – December 9, 2012
This is a short article on his original idea for the barcode and how different it was from what we see today.

You have to wonder what his headstone's epithet says. Is it barcoded? Others are doing that: Can mobile barcodes honor the dead?  Honor your friends and family with a barcode linked to a webpage to tell the story of their lives.

ABBYY White Paper
Automated Data Capture, a Bridge to E-Transactions (201K)

This is a great overview of ABBYY's breadth of product offerings and features with emphasis on FlexiCapture. This independent write-up is a good read for understanding your options and how they might be applied in your situation.

Access Formatta has officially released version 8.6.0 of the Formatta Electronic Forms Management Suite

Formatta Electronic Forms Management Suite 8.6.0 provides new functionality:

  • Aztec and Data Matrix Barcode support
  • Hyland OnBase ECM Connector
  • Remote Unsign
  • Graphical Annotation support. This release adds the ability to graphically annotate an image.
  • Graphical Signature support. This release adds the ability to capture a graphical signature.
  • Miscellaneous bug fixes
Capture from forms or reports and export to preformatted spreadsheets

We've developed a new skill that may interest you. We're showing another customer how to capture information from a form and fill in an Excel spreadsheet cell by cell rather than by rows and columns. We map captured data to specific Excel workbook cells and enter them for you. This other company has to deal with government spreadsheet forms, so filling in their spreadsheets for them makes their work go so much easier.

Interest level check for DocuShare OCR integration

Would you be interested in a program that could detect whether your PDFs are searchable and OCR process them for full text search if they aren't?  Would you want it to leave some files alone based on something in the title or other metadata?  If so, give us your criteria and we'll build it.

Before you decide to install SharePoint

The Cost of SharePoint = License Fee x9 (It's a Microsoft Figure)
This explains why there is so much third party support for SharePoint. Microsoft provides the foundation and everyone else adds the functionality to make it work. It will just cost more and take longer than you think. Read the slide and look for "$6 to $9 on services for every $1 spent on licenses". What can I say? It's a formula that works well for Microsoft and the tons of third party products that support it. Perhaps you need that or perhaps a more complete product would be better. Have you looked at DocuShare lately?

Buyers Lab awards for 2013

KODAK i2900 and i3400 Scanners Earn Summer "Pick" Awards for Product Design, Document Handling and Imaging Quality

ROCHESTER, N.Y.,August 27 2013 - Two KODAK scanners have been selected as 2013 Summer "Pick" Award recipients for best-in-class performance by Buyers Laboratory LLC (BLI). The independent provider of product testing and competitive intelligence named the KODAK i2900 Scanner as the "Outstanding A4 Flatbed Departmental Scanner" and the KODAK i3400 Scanner as the "Outstanding Low-Volume A3 Production Scanner."

"The i2900 and i3400 Scanners provide an exceptional user experience from a compact design with a focus on quality and functionality," said Tony Barbeau, Kodak's General Manager for Document Imaging. "The 'Pick' awards demonstrate how these products outperform the competition with robust features that enable businesses to increase the value of document tasks and processes."
Read more

Epson America, Inc.
Epson WorkForce Pro GT-S55
“Outstanding A4 Workgroup Scanner”
Read more or View Specs

Panasonic System Communications Company of North America
Panasonic KV-S1046C Series
“Outstanding Mid-Level A4 Workgroup Scanner”
Read more or View Specs

All these are available at deeply discounted prices in our store at

You'll find details on more document management products in our online store at:

Criteria First, Inc. is a value-added reseller for ABBYY, Xerox DocuShare, and various other manufacturers.  We're located in Carrollton Texas and can be reached at 972-492-4428 or

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