Solutions for managing knowledge in content & print

March 2014 issue

ABBYY FineReader 12 upgrade
 
Epson WorkForce‑DS-860
 
Discovery for Ourselves
 
Snoopy, droopy clouds

 

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Previous Issues of Newsletters

 

Epson Workforce DS-860

The ultra fast WorkForce DS-860 document scanner was designed for situations where speed is critical  

 

For more scanners at deeply discounted prices, visit our store at CriteriaFirstWare

 

Key information for users and decision makers regarding

Xerox DocuShare and ABBYY recognition products.

Why upgrade to ABBYY FineReader 12?

ABBYY® FineReader® 12 Professional brings you great new features that make OCR faster and easier than ever.

Top new features and improvements

• background OCR for maximum efficiency;
• easy extraction of data and text quotation;
• seamless conversion of table;
• easier saving and retrieving files from the cloud;
• visual quality enhancement for scans, photos and PDF documents; and
• Windows 8 compatibility and gesture support.

Read more details on these features here and see where to order for new and upgrade licenses.

Epson WorkForce DS-860

This is a fast scanner for it's size and cost. The ultra-fast WorkForce DS-860 document scanner was designed for situations where speed is critical while document or batch sizes are small given it's 80 page document feeder. It blazes through scans at up to 65 ppm simplex and 130 ipm duplex, almost as fast as my $6000 Fujitsu scanner.

Epson WorkForce DS-860 information.

Discovery for Ourselves

You know that some personal information is worth properly filing and other information just needs to be retained for a short period of time. Consider having a Discovery folder on your PC desktop and think of some of your content as belonging in that folder. Create subfolders by year and then by month or you may prefer yyyy-mm. They sort nicely, yet are easy to browse through, and you can dump stuff into them and delete them later or move key files to specific areas for longer term storage. I occasionally drag links to current interests to my desktop and then my desktop into the Discovery folder on my desktop. After a few years you begin to see some history stacking up and you get a historical sense about that.

Here's what can go into your Discovery folders:

  • Photos
  • Links to videos you've enjoyed
  • URLs to things you've been shopping for or for other interesting sites. Delete these links after you make your purchase. It's funny how I keep seeing ads for things I've already bought.
  • Curious little spreadsheets you didn't think were worth time to file away, but you may want to review once again.
  • Files you thought worth saving from email distributions (hopefully mostly friends)

Finally, be sure your new Discovery folder will be indexed so you can search and find it again. Windows search isn't so bad these days. I use Copernic Desktop Search Professional (this is not a plug) as I can search across lots of resources all at the same time. I'm not always crazy about the search results, but I like the search results window and functionality.
Do this for a year or two and refile things you think are worth keeping long-term in a more organized set of folders elsewhere. I appreciate the timeline aspect of this when I go looking for something. Sometimes it is easier to think back to when you did something rather than where you'd file what you did. Wedding photos are a good example of that. Trying to find parks with a fireworks display for Independence Day is another.
I know there's nothing profound in this article and I'd never set up a business to operate this way, but do you ever get the sense that life is slipping by and you're not getting enough done in the time you have? Me, too. So why not leave a breadcrumb trail in a Discovery folder?

"We tend to overvalue the things we can measure and undervalue the things we cannot." - John Hayes

Snoopy, droopy clouds

I'd read an article the other day comparing GoogleDocs to Dropbox and others.  While you can get a lot of storage for a reasonable price and nice sync options, are you getting much more than storage?  GoogleDocs was the only site included in the roundup that even indexed your documents for searching, but is that what you really want from Google?  Do you really want all your content used to profile you and shared with tens of thousands of marketeers to categorize you for various sales efforts?  I sure don't.  I will only use Chrome in a pinch for the same reason.  It's like intentionally installing someone else's spyware on your device.  That may be fine for your music and photos, but don't put your business documents, quotes, offers, orders, legal matter, and correspondence on either a well organized spy server or in a big, dumb bucket.  In a recent online presentation the speaker mentioned having recently being given access to a company's Dropbox account to upload and share some large files.  He was astounded to find that he was given access to a great deal of sensitive, internal documents.

Your business content belongs in a document or content management system where you can easily control permissions and safely share your documents with select others by name or group.  You should be looking at accelerating your business processes with workflows and notifications.  You should have collaborative tools like wikis and blogs and discussion threads and comments on the content.  They should all be searchable through the same engine with a common interface.  You should be able to sync to small devices and easily upload content from PCs and file servers that should be shared.  Your cloud should assist in managing the lifecycle of your documents.

When considering managing your documents and other content, we distinguish between clients who want archival and retrieval versus those who would like a more collaborative environment. If you'd like to know more about using Xerox DocuShare in a cloud environment and costs associated with it, inquire about our DocuShare hosting services. info@criteriafirst.com


You'll find details on more document management products in our online store at:
http://www.CriteriaFirstWare.com

Criteria First, Inc. is a value-added reseller for ABBYY, Xerox DocuShare, and various other manufacturers.  We're located in Carrollton Texas and can be reached at 972-492-4428 or sales@criteriafirst.com

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