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Solutions for managing knowledge in content & print

August 2014 issue

FlexiCapture Text Blocks
TiffPrep 1.4
DocuShare support for Office 2013
FlexiCapture exports to QuickBooks
FlexiCapture Online Training

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Key information for users and decision makers regarding

Xerox DocuShare and ABBYY recognition products.

Text Block Manipulation in FlexiCapture

Just in case this is a problem for some of our customers' Verification station operators. If you're unable to create missing text blocks for uncaptured data or you just want to move or stretch that block a bit, but find you can't which leaves you with keying in the data, then this may help you. First of all, bring this to the attention of your FlexiCapture administrator. There is an option on the Recognition tab of the document definitions for your project called "Save recognized words to cache". If you've turned that on and it still only works for the first page in the batch after you've had to split them apart, then submit the documents with separator sheets and you'll find you have control of the text blocks on all the pages. You may not actually need separator sheets if your FlexiLayout has well defined header and footer information to work with. A third option is to treat each imported file as a separate document. You can also gather pages into documents using the Scanning station before sending your scans to FlexiCapture. It sure makes the day go smoother when you can draw a box around your data and select which field it goes to.

TiffPrep 1.4

TiffPrep allows you to split your multi-page Tiff files into separate documents (multi-page or single-page) and allows you to rotate specific pages and then output to TIFFs or PDFs. This can be much easier than scanning a stack of documents separately.

We've added new capabilities to TiffPrep to enhance it's usability. Prior to this release users would open a file to process and save the results to the same folder. That's generally fine when you only have one or two files to process, but when you have many more it can be a little tedious to gather your output for your next process, such as opening them in DocuPage Pro to tag and upload to DocuShare. You can now designate default input and output folders.
You can now use a regular expression to force filename compliance, such as Order-\d\d\d\d\d\d to make sure your files are named like Order-123456. You can also rename files already split prior to output.

There are additional improvements made to the interface that previous users will appreciate. For more information and a 15 day trial, go to TiffPrep at ... in our online store.

DocuShare support for Office 2013

DocuShare 6.6.1 will index Office 2013 documents for thorough and accurate searches, but the DocuShare Windows Client will not be updated to integrate with Office 2013. Xerox hopes that everyone will use the new DocuShare Drive instead. There's no integration to Office in the DocuShare Drive, it now works with all applications whereas the DocuShare Windows Client worked with little else than Office. That was frustrating to many users. The main downside to DocuShare Drive is that it doesn't manage the uploads and downloads when you check out a document, so you have to know where your files are stored on your PC. When you open a document in Windows Explorer via DocuShare Drive, files should be stored in C:\Users\[username]\AppData\Local\Temp\.

When you close your document it will no longer prompt you to return it where it belongs with a version comment, but you have to drag your document back into the window opened by DocuShare Drive and then respond to the question as to whether this will be a new file or a new version of an existing file. The alternative is to save your document to the mapped DocuShare Drive letter and navigate to the collection it resides in.

FlexiCapture exports to QuickBooks

Russell has worked with FlexiCapture's custom export feature to output data in IIF (Intuit Interchange Format). He's also found a way to import the data from invoices and purchase orders without interrupting service for yourself and others, as this is normally an administrative function that requires other users to close their session during data imports. If you're a small business QuickBooks user, call us for more information.

ABBYY FlexiCapture Advanced Online Training

$595 per student
3 days, 4 hours per day
8 AM PST start time
The next course is scheduled for September 17th through 19th. Learn without leaving your office or losing three whole days.

If you'd like to know more about using Xerox DocuShare in a cloud environment and costs associated with it, inquire about our DocuShare hosting services.

You'll find details on more document management products in our online store at:

Criteria First, Inc. is a value-added reseller for ABBYY, Xerox DocuShare, and various other manufacturers.  We're located in Carrollton Texas and can be reached at 972-492-4428 or

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