Solutions for managing knowledge in content & print

December 2014 issue

Retaining Audit Records
FineReader 12 named PC Mag Editors' Choice
ABBYY RS4 on Sale through December 2014
DocuShare KB Search Tip
Neat New Feature in ABBYY FlexiCapture 11
FlexiCapture Accounts Payable Solutions
Canon DR-M160II
Our Scanner Comparisons

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Epson DS-560 scanner

Epson Scanners On Sale Thru Year-End

Epson is serious about enticing you to buy a new scanner for your home or office.  Here is a comparison of four scanners that are on sale for less than $1000 that will meet nearly every need short of doubling as a flatbed scanner.

Compare Epson scanners on sale.


For more scanners at deeply discounted prices with the information you need to know and a great scanner comparison page, visit our store at CriteriaFirstWare

Key information for users and decision makers regarding

Xerox DocuShare and ABBYY recognition products.

Does your company need to retain audit records?

Various disciplines and compliance rules require companies to retain audit records indicating changes or access to regulated documents. This is covered in
FDA 21 CFR Part 11, Electronic Records; Electronic Signatures — Scope and Application as can be found at:

DocuShare, by default, retains records for accessed data for 365 days. Older records are deleted daily. You can change this, but you risk affecting the performance of DocuShare and it can interfere with upgrades when the setting reverts to 365 days which causes DocuShare to begin purging older records. This purging process can significantly bog down DocuShare performance and baffle your staff until the cause is determined and addressed.

Rather than extend the duration and increase the size of your database to accommodate audit records, we suggest you use our DocuShare Audit Assistant on a quarterly basis to generate the reports you'll require for compliance audits. Then file those reports back into DocuShare and retain them as long as your needs dictate. For more information, see our DocuShare Audit Assistant page.

ABBYY FineReader 12 Professional named Editors’ Choice by PC Magazine

“OCR is a software category where there's one clear winner and everything else is an also-ran. Year after year, ABBYY FineReader gets our Editors' Choice for optical character recognition software, and year after year, it gets even better.”

Read PC Magazine's review here and listen to their comments about FineReader Pro 12 in this short video clip.

 Order FineReader 12 Professional Here!

ABBYY FineReader Pro is only $99.99 through the holidays.  Take advantage of this 40% discount while it's still available by clicking on the banner above.

ABBYY Recognition Server 4 on sale through end of 2014 Save $ b4 EOY

Recognition Server uses the FineReader recognition engines and makes OCR conversion available to everyone in your office and to system processes that improve the ability to find documents you save based on their content.  You can save 10% off list price for the one-time license fee.  We're not allowed to post pricing to the public, but you can retrieve information on Recognition Server from our store.

DocuShare Knowledgebase Search Tip

The DocuShare Knowledgebase has a lot of useful information, but has bad searchability. It searches all sections and not just the one you're in. It's often better to search via Google or Bing by …
+docushare "Knowledge Base" [stuff you're looking for]

See for yourself: DocuShare Knowledgebase

Neat New Feature in ABBYY FlexiCapture 11

You can now reduce the amount of movement your eyes have to make when verifying documents.  Rather than looking from your data field to the image view to see a bitmap of your captured data, FlexiCapture now allows you to display the captured character directly below your editable field.  To enable this new feature called a Field Picture, open your document definition and right-click on one of your fields in the data form pane and select Add Field Picture.  You'll see a new section of the field extends below the editable area.  Do this to other fields you'd want to also affect then save, close, and publish your document definition.  Run a document or two through a batch using that document definition and verify your document. Don't forget that you can access Testing > Run Test within the Document Definition Editor without having to process a batch to test your sample document.  Here's a couple of fields showing how this would look to you.

Add Field Picture

You may not want to use this on all fields, but it should noticeably increase the rate at which you can process your documents.  If you haven't upgrade to FlexiCapture 11 yet, this is a good reason to do so.  Also, as told to me by a customer that recently upgraded, he's found FlexiCapture 11 recognizes his hard to read images noticeably better than did FlexiCapture 10.  From good to better!

ABBYY Accounts Payable Solutions

If you're weary of keying in transactional data from invoices, view this brief video (less than 4 minutes) for a very basic idea about how ABBYY FlexiCapture can free your time to work on other processes that require your decision-making faculties.   For a deeper dive into invoice processing, call or write us and ask for a demonstration.

New Canon DR-M160II scanner comes bundled with Kofax Elite!

Canon DR-M160IIWith a combination of performance, convenience, and flexibility, the Canon imageFORMULA DR-M160II scanner is a compact document imaging solution for office environments. Its user-friendly design, high-quality image processing, reliable item handling, and intelligent software offer end-to-end options for capturing, converting, and communicating business information.

Kofax Elite provides distributed image cleanup and Nuance eCopy PDF Pro Office is a versatile and affordable alternative to Adobe Acrobat Pro.  This bundled software widens the scope of capture and output capabilities thereby increasing the overall quality of your scanned documents.

Scanner comparisons

There are a few sites that do a good job comparing products while most just throw unintelligible verbiage at you. We'd made an effort to ensure that our site nets out key information that you'd use to decide between similar scanners. You'll want to see the price, speed, capacity, paper sizes supported, options, bundled software, warranty, and tech specs. I believe our site has the best comparison page you'll find anywhere. Here's a sample page for you.

Desktop Scanners Comparison

If you'd like to know more about using Xerox DocuShare in a cloud environment and costs associated with it, inquire about our DocuShare hosting services.

You'll find details on more document management products in our online store at:

Criteria First, Inc. is a value-added reseller for ABBYY, Xerox DocuShare, and other manufacturers.  We're located at 3303 Greenglen Circle in Carrollton Texas 75007 and can be reached at 972-492-4428 or

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