Solutions for managing knowledge in content & print

March 2015 issue

DocuShare XPA
DocuShare Drive update
Scan or convert to ePub format
Email Agent tip
ABBYY offers new FlexiCapture pricing model for invoice processing
What's on Sale?
DocuShare OCR Crawler

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For more scanners at deeply discounted prices with the information you need to know and a great scanner comparison page, visit our store at CriteriaFirstWare

Key information for users and decision makers regarding

Xerox DocuShare and ABBYY recognition products.

DocuShare XPA

With the release of DocuShare 6.6.1 R2 comes the update to the eForms module which Xerox is rebranding as Xerox Process Automation.  This is an update to the appearance and functionality of eForms with more thorough Xerox branding throughout.  eForms is based on Autonomy's LiquidOffice, a long-time market leader in the electronic forms and automation marketplace.
Questions about XPA capabilities and costs can be addressed if you'll write to us at .

DocuShare Drive 1.0 Patch 3 release

There is a new patch available now along with release notes. DocuShare Drive 1.0 Patch 3 is a required patch as it fixes several important issues.  You must be on DocuShare 6.6.1 Update 1 Hotfix 18 or higher to use DocuShare Drive. If you really want to keep up, upgrade to DocuShare 6.6.1 R2 with Update 3.

Scan or convert to ePub format

ABBYY Recognition Server 4 has a new feature to scan or convert files to create ePub documents for viewing on tablets and smartphones.  This can be very useful when combined with DocuShare mobile access support for iOS and Android platforms.  I like flipping through pages rather than the more rigid feel of paging through Acrobat PDFs.  Want to try it?  Send us a sample up to 10 pages in size as a scanned document, multi-paged TIFF, or a PDF and we'll convert it for you and return it to you.  Send your sample to .
Consider using this with DocuShare's mobile platform support by going to Apple's App Store or Android's Play Store and search for DocuShare to find the Xerox apps for accessing and using DocuShare.

Email Agent tip

I like to upload attachments and the email note separately rather than hide embedded attachments within the email message. To do this I forward the email to their collection in two passes. First, I forward the attachments using my DocuShare Email Agent email address and adding this suffix to the subject line, as such ...

FW: 20/20 Perfect Vision Program Update<upload: Collection-23805>

The "upload:" prefix sends only the attachments.  Then, I forward the same email after removing the attachments. I don't lose anything as I'm just forwarding the note, so the original remains in my inbox.

FW: 20/20 Perfect Vision Program Update<to: Collection-23805>

The "to:" prefix says to upload the message and the attachments together, if any.

ABBYY FlexiCapture offering new pricing plan for invoice processing

ABBYY will announce at the AIIM Conference in San Diego a new configuration and pricing plan that will be advantageous to all interested in having two or more operators processing invoices. If you're interested, call me after mid-March and I can discuss this with you.

What's on Sale?

List all items presently on sale at by searching for "cfsale" or just go to:

In the works ...

DocuShare OCR Crawler
Convert image files in DocuShare to searchable PDFs.
Designed for use with ABBYY Recognition Server to provide superior versatility when compared with Xerox' DocuShare OCR Module for a fraction of the price for a typical implementation. Convert pre-existing image files and read-only PDFs into searchable PDFs or other revisable formats such as Word, Excel, and ePub formats for mobile users. The price includes the first year of support and maintenance.  ABBYY Recognition Server is purchased separately with a license that should be configured to meet your needs.  We have a tool to list your documents by MIME type to give us an idea of your volume.  Filters for inclusion and exclusion of documents by title will be provided.

DocuMate 5445 - PC Magazine's Editors Choice

Featured Product of the Month

Xerox DocuMate 5445

Scanning speed:   45 ppm / 90 ipm
Paper capacity: 75 sheets
Max. paper size:
8.5" x 100"
Min. paper size: 1.9" x 2.8"
Interface:  USB 2.0 
Light Source: LED

Xerox is offering a full three year warranty on this unit and the 5460 through the end of March.  Get details on each: 5445  5460
That was a nice thing to say ...

"I will keep your solutions in mind and have known Criteria First, Inc. as being very DocuShare proactive developers." - Bernard Hammer, Technical Solution Manager for Fuji Xerox Asia Pacific Operations

If you'd like to know more about using Xerox DocuShare in a cloud environment and costs associated with it, inquire about our DocuShare hosting services.

You'll find details on more document management products in our online store at:

Criteria First, Inc. is a value-added reseller for ABBYY, Xerox DocuShare, and other manufacturers.  We're located at 3303 Greenglen Circle in Carrollton Texas 75007 and can be reached at 972-492-4428 or

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